Skip to content

Privacy Policy

Last Updated: September 27, 2025

1. Introduction

Race Equity Consult ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our Race Equity Toolkit services.

2. Information We Collect

2.1 Website Information

When you visit our website, we may collect:

  • Contact information (name, email, organization) when you submit forms
  • Usage data through cookies and analytics
  • Browser type, device information, and IP address
  • Pages visited and time spent on our website

2.2 Assessment Toolkit Information

When you use our Race Equity Toolkit, we collect:

  • For Toolkit Owners: Organization name, contact details, user credentials
  • For Respondents: Assessment responses (stored anonymously), generated credentials
  • All assessment data is collected with pseudo-anonymous credentials not linked to real identities
  • Aggregated organizational data for reporting purposes only

3. How We Use Your Information

We use collected information for:

  • Providing and maintaining our services
  • Responding to inquiries and customer support requests
  • Generating aggregated assessment reports for organizations
  • Improving our website and toolkit functionality
  • Sending service-related communications (with your consent)
  • Analyzing usage patterns to enhance user experience

4. Data Protection & Anonymity

We implement multiple layers of protection:

  • Pseudo-Anonymous System: Assessment respondents use generated credentials with no link to personal identities
  • Aggregated Reporting: Toolkit Owners only see aggregated organizational results, never individual responses
  • Encryption: All data transmitted using industry-standard encryption (HTTPS)
  • Access Controls: Strict role-based access and organization-scoped data isolation
  • Secure Storage: Data stored on Firebase with comprehensive security rules

5. Cookies and Tracking Technologies

We use cookies to:

  • Necessary Cookies: Essential for website functionality and authentication
  • Analytics Cookies: Understand how visitors use our site (only with consent)
  • Preference Cookies: Remember your settings and preferences

You can control cookie preferences through our cookie consent banner or browser settings.

6. Data Retention

We retain your information for:

  • Website Data: As long as necessary for service provision or as required by law
  • Assessment Data: Until explicitly deleted by the Toolkit Owner or upon account closure
  • Analytics Data: Aggregated and anonymized for up to 26 months

7. Your Rights (GDPR & CCPA)

You have the right to:

  • Access: Request copies of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your personal data
  • Restriction: Request restriction of processing
  • Portability: Receive your data in a structured, machine-readable format
  • Objection: Object to processing of your personal data
  • Withdraw Consent: Withdraw consent at any time

To exercise these rights, contact us at info@raceequityconsult.co.uk

8. Data Sharing and Disclosure

We do not sell your personal data. We may share data with:

  • Service Providers: Firebase (Google Cloud) for hosting and authentication
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In the event of a merger or acquisition

9. International Data Transfers

Your data may be processed in countries outside your jurisdiction. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

10. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our services constitutes acceptance of changes.

12. Contact Us

For privacy-related inquiries, contact us at: